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New Member
posted Oct 30, 2019 5:50:44 AM

Business Expense: Use of Personal Auto for on-site client meeting

I am a self employed digital project manager who works from home Monday to Friday. I drive to client business locations for on-site meetings (200KM trip) 4 to 6 times per year. I do not expense my personal car because I do not ever drive in to their offices to work there. I want to expense the business meeting travel costs, how do I process this expense?

Should I charge a flat fee (+HST) to the client for the meeting, and if so how do I determine a fair "Rate" to use.


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New Member
Oct 30, 2019 5:50:45 AM

CRA uses $0.54/km for the first 5000 kilometers and $0.48 per km after that.  You can charge the client and offset that income with your own receipts.  You will not be able to use the mileage rate yourself.  For self-employment, you will need to have all fuel receipts, insurance costs, and repair receipts.  CRA will also expect a mileage log of some sort to prove the mileage, and a beginning and ending odometer reading each year.